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While most landlords are focused on the abolition of Section 21 and the wider changes under the Renters’ Rights Act 2025, there’s another compliance rule quietly creeping up - and ignoring it could become an expensive mistake.
The government has introduced a mandatory Information Sheet for tenants, and if landlords fail to provide it correctly and on time, they could face fines of up to £7,000.
And the rules around it are far stricter than many landlords realise.
What Is the Tenant Information Sheet?
The Information Sheet is a document produced by the government for tenants. It explains how their tenancy may be affected by the changes introduced by the Renters’ Rights Act 2025.
If you are a landlord and have a letting agent who manages the property on your behalf, then the agent must provide the Information Sheet to the tenant, even if you have also provided it.
You must give this Information Sheet if the tenancy:
1. Is an assured or assured shorthold tenancy
2. Was created before 1 May 2026
3. Has a wholly or partly written record of terms(including a written tenancy agreement).
The Key Deadline for Landlords:
You must give this Information Sheet by 31 May 2026, or you could be fined up to £7,000.
Letting Agents Are Responsible Too
If you use a letting agent to manage your property, the responsibility still exists - and the rules are crystal clear.
The agent must provide the Information Sheet to the tenant, even if the landlord has already done so.
This means landlords and managing agents both need to ensure compliance systems are watertight to avoid disputes over who sent what.
How the Information Sheet Must Be Served
A copy must be given to every tenant named on the tenancy agreement.
The Information Sheet is only valid when downloaded from this page.
You must give the exact PDF found at the top of this page.
You must provide this to the tenants by either:
1. Printing a hard copy, which is posted or given tothe tenants by hand
2. Sending the PDF electronically as an attachment, for example, to an email or text message
You must not email or text a link to the PDF to the tenant, as this will not be valid.
The legislation does not require you to change or re-issue any existing written tenancy agreement.
If you have a tenancy based entirely on a verbal agreement, that was made before 1 May 2026, then you cannot give this Information Sheet. You must provide certain written information about key terms of the tenancy instead.
What Landlords Must Provide for Post-1 May 2026 Tenancies and Existing Oral Agreements
For new tenancies created on or after 1 May 2026, landlords must provide the written information before they:
- sign a tenancy agreement; or
- agree the tenancy verbally.
What Written Information Must Landlords Give Tenants?
Landlords must provide written details covering (find out more - here)
- Landlord name and address
Include the landlord’s name and a postal address in England or Wales where legal notices can be sent. - Tenant names
List all tenants, including joint tenants. - Property address
Include the full address of the rental property. - Tenancy start date
State the date the tenant is entitled to move in. - Rent amount and payment date
Confirm how much rent is due and when it must be paid. - Rent increases
Explain that any rent increase will follow the correct Section 13 Housing Act 1988 process. - Bills included in the rent
Say which bills are included, such as council tax, utilities, internet, TV licence, or other agreed services. - Separate bill payments
If tenants must pay the landlord separately for bills, explain what those payments cover, how much is due, and when. - Tenancy deposit
State the deposit amount, if one is taken or will be taken. - Tenant notice period
Explain how much notice the tenant must give to end the tenancy. This cannot be more than two months. - How the landlord can end the tenancy
Explain that landlords will usually need to serve the correct notice and obtain a possession order before ending the tenancy. - Prior notice for certain possession grounds
If you may rely on certain possession grounds later, you must tell the tenant at the start. - Fitness for human habitation
Confirm that the property must be safe, healthy, and fit to live in. - Repairs
Explain the landlord’s repair obligations for the structure, exterior, heating, water, gas, electricity, and sanitation. - Electrical safety
Confirm that electrical installations must be inspected and tested as required. - Gas safety
Where gas is supplied, explain the landlord’s gas safety obligations. - Disability adaptations
Explain that landlords cannot unreasonably refuse certain improvement requests from disabled tenants. - Pets
Explain that tenants can request permission to keep a pet, and landlords cannot unreasonably refuse consent. - Supported accommodation
If relevant, explain that the tenancy is provided for supported accommodation and why it meets that definition.
You can include this information as part of a written tenancy agreement, or you can give it to your tenant separately.
If landlords get this wrong, they could face fines of up to £7,000.
Need Help with the New Written Tenancy Rules?
The new rules under the Renters’ Rights Act 2025 make clear paperwork more important than ever.
Our Landlord and Tenant team advises landlords, letting agents, and property investors on tenancy agreements, written tenancy information, possession rules, rent increases, and landlord compliance.
Get in touch today for clear, practical advice on protecting your property and staying compliant.
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